How Licenses Work
Understand Qriib's shared concurrent-meeting license model.
One License, One Active Meeting
A Qriib license represents the ability to run one meeting at a time. Licenses are pooled at the organization level and are not assigned permanently to named users.
When a meeting starts, it consumes one available license. When the meeting ends, that license returns to the shared pool.
| Organization Licenses | Maximum Active Meetings |
|---|---|
| 1 | 1 |
| 5 | 5 |
| 20 | 20 |
The participant count within a meeting does not consume additional concurrent licenses. Participant capacity is a separate plan or add-on limit.
What Uses a License
- An active meeting uses one license.
- Live webinars and connected services using the same organization's license pool can also consume capacity. A meeting being started can hold a slot while provisioning completes.
- A scheduled meeting that has not started does not use or reserve a license.
- People joining an already active meeting do not each consume a license.
- A room does not consume a license by existing; only an active meeting does.
- Unused licenses do not carry over because licenses are capacity, not credits.
When the Pool Is Full
If all licenses are in use, another meeting cannot start until capacity becomes available.
Capacity can become available when:
- An active meeting ends.
- An authorized admin ends an active meeting.
- The organization adds licenses through an available billing flow.
Ending an active meeting disconnects its participants. Use that action only when appropriate for the organization.
Choosing a License Quantity
Estimate the highest number of meetings that need to overlap, not the number of employees in the organization.
For example, an organization with 100 members but no more than eight meetings running at once needs capacity for its concurrent peak, not 100 per-user seats. Leave a buffer if unexpected meetings often overlap with the normal peak.
Use Admin Panel → Licenses → Overview to review ongoing meetings and your license total. Meetings and webinars share concurrent capacity, which is checked when a session starts.
Licenses, Rooms, and Add-ons
| Item | Controls |
|---|---|
| License | Number of meetings that can run at the same time |
| Room | Persistent meeting space and reusable link |
| Large Meetings add-on | Participant capacity for eligible meetings |
| Webinar capacity add-on | Webinar hosting at an available attendee tier on Pro or Business; Free must upgrade first |
| Cloud Storage add-on | Additional pooled organization storage |
Rooms do not increase concurrent capacity. Add-ons affect the capability they describe and do not replace the base license pool.
Billing Changes
Available license quantities, prices, currencies, billing intervals, and change timing are loaded dynamically. Review the live billing configuration and order summary before confirming a purchase or subscription change.
Recurring Meetings
Recurring meeting scheduling is not currently available. Create each occurrence separately. If participants need a stable entry point, use the same persistent room for those separate meetings.
Related Documentation
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