Inviting Attendees
Pre-invite attendees and manage registrations for your webinar.
Webinars allow you to pre-invite attendees before the event begins. This page covers how to invite attendees, manage registrations, and track attendance.
Pre-Inviting Attendees
You can invite attendees to your webinar before it starts by entering their email addresses.
Go to Webinars in the sidebar
Click on your webinar to open the details sheet
Switch to the Attendees tab
Enter email addresses in the input field
Click Send Invitations
Email Format
You can enter multiple email addresses using any of these separators:
- Commas —
email1@example.com, email2@example.com - Semicolons —
email1@example.com; email2@example.com - New lines — One email per line
Batch limit. You can send up to 100 invitations at once. For larger lists, send in multiple batches.
Attendee Types
Webinars support two types of attendees:
| Type | Description |
|---|---|
| Authenticated | Users with a V.connct account who are logged in |
| Guest | Users who join without an account (if allowed by settings) |
Authenticated attendees can be tracked more reliably and have their attendance recorded in their account history.
Viewing the Attendee List
To see who has been invited or registered for your webinar:
Go to Webinars in the sidebar
Click on the webinar to open the details sheet
Switch to the Attendees tab
Attendee Information
The attendee list shows:
- Name — Attendee's display name
- Email — Invitation email address
- Status — Invited, registered, attended, or absent
- Type — Authenticated or guest
- Registration date — When they registered (if applicable)
Exporting Attendees
You can export the attendee list for reporting or follow-up purposes.
Open the webinar details sheet
Go to the Attendees tab
Click the Export button
Select CSV to download the attendee list
The export includes:
- Attendee name and email
- Registration status
- Attendance status (after webinar ends)
- Join and leave times
Registration Statistics
The attendee tab displays key statistics about your webinar:
| Metric | Description |
|---|---|
| Invited | Total number of invitations sent |
| Registered | Attendees who have registered |
| Attended | Attendees who joined (after webinar) |
| Attendance rate | Percentage of registered who attended |
Attendance statistics are available after the webinar ends. During the webinar, you'll see a live count of current participants.
Related
- Webinar Settings — Configure capacity and registration options
- Managing Webinars — Start, end, and manage webinars
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