Creating a Webinar

Creating a webinar involves a simple 4-step wizard that guides you through setting up your event details, adding presenters, configuring settings, and reviewing before publishing.

Starting the Wizard

Go to Webinars in the sidebar
Click the Create Webinar button
The creation wizard opens with four tabs

Wizard Steps

Basic Information

Set up the core details of your webinar:

Field	Description	Required
Title	Webinar name displayed to attendees	Yes
Description	Event details, agenda, or what attendees will learn	No
Date & Time	When the webinar starts (use the date/time picker)	Yes
Duration	How long the webinar will run (30-180 minutes)	Yes
Cover Image	URL of an image to display on the event page	No

Duration options

Choose from preset durations: 30, 45, 60, 90, 120, or 180 minutes. Select the option that best fits your planned content.

Click Next to proceed to the People tab.

Adding Presenters

Configure who will present and help manage the webinar:

Host (You)

Automatically assigned as the host
Full control over the webinar
Cannot be changed or removed

Co-Hosts

Help manage the webinar
Can present content and manage attendees
Add from your organization members or invite externally

Panelists

Present content and participate in discussions
Can share their screen and video
Add from your organization or invite by email

See Managing Presenters for detailed information on presenter roles.

Click Next to proceed to the Config tab.

Webinar Settings

Configure how your webinar will operate:

Capacity

Toggle to enable a capacity limit
Select maximum attendees from the dropdown
Useful for managing large events

Registration

Allow Late Registration — Let people register after the webinar starts
Disable to close registration once the event begins

Recording

Show Recording After — Make the recording available to attendees after the webinar ends
Attendees can watch the replay from their event page

Click Next to review your webinar.

Preview and Confirm

Review all your webinar details before creating:

Preview Card

Cover image (if provided)
Webinar title
Date and time
Presenter avatars

Settings Summary

Duration
Capacity limit (if enabled)
Registration settings
Recording availability

Review all details carefully. You can go back to any tab to make changes before creating the webinar.

Click Create Webinar to publish your event.

After Creating

Once you create a webinar, you'll see a success screen with:

Event Link — Share with attendees for registration and joining
Backstage Link — Private link for presenters to join the backstage area

Keep the backstage link private

The backstage link gives direct access to the presenter area. Only share it with your co-hosts and panelists.

Next Steps

Invite Attendees — Click to copy the event link or open your email client
View Webinar — Go to the webinar details page
Create Another — Start the wizard again for a new webinar

Tips for Success

Write a compelling description — Help attendees understand what they'll learn
Add a cover image — Visual events attract more registrations
Set realistic duration — Account for Q&A and buffer time
Add co-hosts — Have backup presenters in case of technical issues
Test beforehand — Join your own backstage to check audio/video

Managing Presenters — Configure hosts, co-hosts, and panelists