Managing Presenters
Add and manage hosts, co-hosts, and panelists for your webinar.
Webinars have three presenter roles: Host, Co-Host, and Panelist. Each role has different capabilities and responsibilities during the event.
Presenter Roles
Host
The Host is the webinar creator with full control over the event.
- Automatically assigned — The person who creates the webinar becomes the Host
- Cannot be changed — Host role cannot be transferred or removed
- Full control — Can start, end, edit, cancel, and delete the webinar
The Host role is permanent. If you need someone else to be the Host, they must create the webinar instead.
Co-Host
Co-Hosts help manage the webinar and can present content.
- Added during creation — Assign Co-Hosts in the People tab of the wizard
- Management capabilities — Can admit attendees, manage Q&A, and control the event
- Presenting rights — Can share screen, video, and audio
- Cannot delete — Co-Hosts cannot cancel or delete the webinar
Panelist
Panelists are presenters who participate in the webinar content.
- Added during creation — Assign Panelists in the People tab of the wizard
- Presenting focus — Can share screen, video, and audio
- Limited management — Cannot manage attendees or event settings
- Content contributors — Ideal for guest speakers and subject matter experts
Capabilities Comparison
| Capability | Host | Co-Host | Panelist |
|---|---|---|---|
| Start webinar | Yes | No | No |
| End webinar | Yes | Yes | No |
| Edit webinar details | Yes | No | No |
| Cancel webinar | Yes | No | No |
| Delete webinar | Yes | No | No |
| Share screen | Yes | Yes | Yes |
| Share video/audio | Yes | Yes | Yes |
| Admit attendees | Yes | Yes | No |
| Remove attendees | Yes | Yes | No |
| Manage Q&A | Yes | Yes | No |
| Access backstage | Yes | Yes | Yes |
| View attendee list | Yes | Yes | Limited |
Adding Presenters
Adding Organization Members
In the People tab, click Add Co-Host or Add Panelist
A member selector opens showing your organization members
Search by name to find the person you want to add
Click on their name to add them
They appear in the presenter list with their assigned role
Adding External Presenters
For presenters outside your organization:
In the People tab, click Add Co-Host or Add Panelist
Click Invite External or toggle to external invite mode
Enter their email address
Enter their display name
Click Add to include them
External presenters will receive an email invitation with their backstage link. They don't need an account to join as a presenter.
Presenter Order
The order of presenters affects how they are displayed on the webinar page and during the event.
Reordering Presenters
- In the People tab, locate the presenter list
- Click and drag the handle (⋮⋮) next to a presenter's name
- Drop them in the desired position
- The new order is saved automatically
Display Order
Presenters appear in this order:
- Host — Always first
- Co-Hosts — In the order you arrange them
- Panelists — In the order you arrange them
This order is reflected in:
- The webinar registration page
- The event details page
- Presenter introductions during the webinar
Removing Presenters
To remove a presenter before the webinar:
- Find them in the presenter list
- Click the remove button (X) next to their name
- Confirm the removal
You cannot remove the Host. If you need to change the Host, you must create a new webinar.
Presenter Notifications
When you add presenters, they receive:
Organization Members:
- In-app notification
- Email with webinar details
- Backstage link for joining
External Presenters:
- Email invitation with webinar details
- Backstage link for joining
- Instructions for joining without an account
Best Practices
Related
- Creating a Webinar — Set up your webinar event
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