Creating Rooms
Create a reusable room, share the right links, and manage its lifecycle.
Create a Room
- Open Admin Panel → Rooms → Create Room.
- Enter a descriptive room name, then continue to the settings step.
- Review entry/access, participant permissions, breakout rooms, recording, and streaming options. Respect the locked settings and limits shown for your organization.
- If you require a password, enter at least six characters.
- Choose Create Room and wait for the room to appear in the list.
Share and Use the Room
The saved room has separate moderator and attendee links. Use the room's link actions to copy them. Share the attendee link with participants and keep the moderator link restricted to trusted hosts.
A moderator opening the room can start a session if no meeting is ongoing. Attendees wait for a host if no meeting has started. The room's password and sign-in requirements apply to room-link entry.
You can also select an existing room when scheduling a meeting in the app. Share that meeting's own link for the specific scheduled session. Room passwords do not select among scheduled meetings, and you should coordinate room use rather than rely on an automatic scheduling-conflict guarantee.
See Links and Access.
Understand the Summary
| Value | Meaning in the current Rooms page |
|---|---|
| Total Rooms | Rooms loaded into the page |
| Active Rooms | Enabled rooms, not the number of live meetings |
| Used This Week | Rooms whose last-used timestamp falls in the past seven days; not a count of completed meetings |
The page currently loads up to 100 rooms. Its summary is not a complete inventory if your organization has more. Room count does not increase concurrent license capacity.
Edit or Disable
Use the room's edit action to change its name or exposed settings, then save. Updating or deleting existing rooms currently requires an Owner or general Admin; specialist page access does not guarantee permission to save.
Use Disable and its confirmation to stop room-link joins without deleting the room. Re-enable the room when needed. Disabling a room is not the same as ending its already-running meeting.
Room-link access checks use the current password, guest setting, and active status. Do not assume every change affects only future meetings. See Room Settings.
Delete With Care
Do not assume meeting history or recordings survive room deletion. The room deletion path can cascade to associated meetings. Export or download needed records first and confirm the impact with support if the room has important history. Prefer disabling a room when you only want to stop using it.
To delete a room, use its Delete action, review the confirmation, and confirm only after checking the data impact. Its room links will no longer provide access.
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