Creating Rooms
Step-by-step guide to creating and configuring rooms for your organization.
Before You Create a Room
Consider:
- Purpose — What will this room be used for? (Team standups, client meetings, office hours)
- Name — Choose something descriptive that helps people find and recognize it
- Settings — Decide on waiting room, guest access, and other options
Creating a Room
Navigate to Rooms
Go to Admin Panel → Rooms
You'll see a list of existing rooms (if any) and summary stats.
Click Create Room
Click the Create Room button to open the room creation form.
Enter Room Details
Room Name (required)
- Choose a clear, descriptive name
- Examples: "Weekly Standup", "Client Meetings", "HR Office Hours"
Description (optional)
- Add context about what the room is for
- Helps other admins understand the room's purpose
Configure Room Settings
Set your preferences for meetings in this room:
| Setting | Description |
|---|---|
| Waiting Room | Participants wait for the host to admit them |
| Allow Guests | Non-members can join if they have the link |
| Mute on Entry | Participants join with microphone muted |
| Record Meetings | Automatically record meetings in this room |
| Password Protection | Require a password to join |
| Participant Capacity | Maximum participants per meeting |
See Room Settings for detailed explanations of each option.
After Creating a Room
Get the Room Link
After creation, you can copy the room link:
- Go to Admin Panel → Rooms
- Find your room in the list
- Click the Copy Link button
The room link is persistent — it won't change. You can share it with anyone who needs to join meetings in this room.
Schedule a Meeting
To hold a meeting in your new room:
- Create a new meeting (from the App Section)
- When configuring the meeting, select this room
- The meeting will inherit the room's settings
- Participants can join via the room link or the meeting link
Any member can schedule
While only Admins can create rooms, any member of your organization can schedule meetings in existing rooms. They just can't create new rooms or change room settings.
Room Stats
The Rooms page shows summary statistics:
| Stat | Meaning |
|---|---|
| Total Rooms | Number of rooms in your organization |
| Active Rooms | Rooms with meetings currently in progress |
| Rooms Used This Week | Rooms that had meetings this week |
Managing Rooms
Editing a Room
- Go to Admin Panel → Rooms
- Click on the room you want to edit
- Update settings
- Save changes
Settings affect future meetings
Changing room settings doesn't affect meetings already in progress. Changes apply to future meetings scheduled in the room.
Disabling a Room
If you want to temporarily stop using a room without deleting it:
- Find the room in the list
- Click Disable
- The room can no longer be used for new meetings
- Re-enable anytime to resume use
Deleting a Room
To permanently remove a room:
- Find the room in the list
- Click Delete
- Confirm deletion
Deletion is permanent
Deleting a room removes it from your organization. Any links shared will no longer work. Meeting history is retained, but future meetings cannot be scheduled in that room.
Frequently Asked Questions
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