Links and Access
Share the correct room or meeting link and understand its access checks.
Meeting Links and Room Links
A meeting link identifies a particular meeting. It is not a one-use credential, and it does not automatically bypass password, sign-in, or waiting-room requirements.
A room has reusable moderator and attendee links. Copy the appropriate link from the room's actions. Custom room-link editing is marked coming soon; use the generated links.
| Link | Purpose |
|---|---|
| Meeting link | Direct participants to a specific scheduled or started meeting |
| Room attendee link | Join the room's ongoing meeting as an attendee; wait for the host if none has started |
| Room moderator link | Start a meeting when none is ongoing, or join the ongoing meeting with moderator privileges |
Keep moderator links private. Share the attendee link with ordinary participants. A moderator link is privileged access information, not an ordinary invitation to distribute publicly.
Joining Through a Room Link
- Open the correct moderator or attendee link and enter the requested display name.
- Sign in if guest access is disabled.
- Enter the room password if one is configured.
- An attendee joins the ongoing meeting, subject to waiting-room approval. If no meeting is running, the attendee is told to wait for the host.
- A moderator can start a new meeting when none is running, subject to subscription and concurrent-license checks.
Disabled rooms reject room-link joins. Creating a room alone does not reserve a license.
Passwords Do Not Select Scheduled Meetings
The room-link join flow checks the password stored on the room, then finds an ongoing meeting. It does not search scheduled meetings by their individual passwords. A room password can remain valid across sessions until changed.
For a particular scheduled session, share its meeting link and any password required by that meeting. Do not promise that a previous session's password has expired unless it was actually changed or invalidated.
Guest Access Is a Sign-In Requirement
Allow Guests controls whether joining requires sign-in. Turning it off is not an organization-members-only restriction in the current room-link flow. Use waiting-room approval and careful link sharing where you need to control who enters.
Safe Sharing
- Share meeting links for specific scheduled sessions and room attendee links for a reusable entry point.
- Treat both meeting and room links as private access information.
- Share passwords separately where appropriate, and update the room password when access should change.
- Use Disable to stop new room-link joins when a room is no longer needed.
- Do not delete and recreate a room merely to rotate a link without reviewing the data impact. Deletion can remove associated meeting records; it is not a safe link-reset workflow.
See Room Settings and Creating Rooms.
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