Room Settings
Configure the settings exposed by the current room editor and respect plan locks.
Open Admin Panel → Rooms and use the room's edit action. Saving changes to an existing room currently requires the Owner or general Admin role, even if another role can open the page.
Entry and Access
| Setting | Meaning |
|---|---|
| Waiting Room | Require attendee approval before entering the live meeting |
| Require Password / Meeting Password | Set the room password; the form requires at least six characters when a password is supplied |
| Allow Guests | Allow entry without signing in; when off, sign-in is required |
Disabling guests does not restrict room-link entry to members of your organization. Room links check authentication, not organization membership. Use waiting-room approval and restrict link distribution for sensitive sessions.
The room password protects room-link entry. It is not a selector for separately scheduled meetings. See Links and Access.
Participant Permissions
The editor exposes controls for unmuting, sharing webcams and screens, sending chat messages and files, private messages, raising hands, reactions, viewing the attendee list, changing display names, drawing on the whiteboard, recording, viewing other webcams, and viewing/editing the shared notepad. Chat access and sending chat messages are separate controls.
Can Unmute is a permission to unmute, not a separate Mute on Entry option. Similarly, Can Draw on Whiteboard controls participant drawing; it is not an on/off switch for the entire whiteboard feature.
Collaboration, Recording, and Streaming
| Setting | Meaning |
|---|---|
| Breakout Rooms | Enable breakout rooms |
| Allowed Breakout Rooms | Set their maximum number within the displayed plan limit |
| Allow Recording | Enable recording capability, subject to plan and storage eligibility |
| Auto-Start Recording | Request automatic recording when the meeting begins; separate from allowing recording |
| RTMP Output | Enable external streaming where permitted |
Recording capability, participant recording permission, and automatic recording are different settings. Enabling one does not guarantee that cloud recording can start. Check the current recording/storage status and inform participants before recording.
The current editor does not provide separate Polls, Media Player, Display Link, Virtual Backgrounds, or participant-capacity selectors. Do not treat those as room-configuration steps merely because a feature exists in the meeting tool.
Defaults and Plan Limits
The editor loads organization/plan settings and shows locked options. Do not assume one set of defaults applies to every organization. Reset to Defaults uses the loaded defaults, not a universal recommended configuration.
Effective settings combine engine defaults, plan defaults, room settings, and meeting overrides, then enforce plan locks. An individual meeting cannot override a locked plan restriction. Participant capacity, duration, and breakout limits remain subject to the current plan and add-ons; creating a room does not increase them.
After Saving
Review settings on a new session before using them with participants. Saving room configuration is not a live moderation action and does not push every setting into an already-running meeting. However, room-link joins check the room's current active status, password, and guest-access setting, so changes to those can affect new joins even while a meeting is running.
For separately scheduled meetings, review their own overrides rather than assuming every room change replaces their configuration.
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