Managing Meetings
Edit, cancel, reschedule, and view details of your meetings.
Once you've created meetings, you can manage them — view details, make changes, or cancel if plans change.
Viewing Meeting Details
Go to Meetings in the sidebar
Find the meeting in the table
Click the meeting row to open the details sidebar
Go to Calendar in the sidebar
Click on the meeting event
The details sidebar opens
Meeting Details Sidebar
The details sidebar shows:
Meeting Info Tab:
- Title and description
- Status (scheduled, in progress, ended, cancelled)
- Host information
- Date, time, and duration
- Participant count
- Settings summary
Invitees Tab (host/co-host only):
- List of all participants
- RSVP status for each
- Role assignments
- Options to add/remove participants
Editing a Meeting
Only the host can edit meetings. Editing is available for scheduled meetings that haven't started yet.
Open the meeting details sidebar
Click the Edit button (or select Edit from the actions menu)
Make your changes in the edit form
Click Save Changes
What You Can Edit
| Field | Editable Before Start | Editable During Meeting |
|---|---|---|
| Title | Yes | No |
| Description | Yes | No |
| Date/Time | Yes | No |
| Duration | Yes | No |
| Participants | Yes | No |
| Settings | Yes | No |
| Recurrence | Yes | No |
No edits during meetings. Once a meeting has started, you cannot edit any meeting details. Make sure all settings are correct before starting.
Editing Recurring Meetings
When editing a recurring meeting, choose the scope:
- This instance only — Changes apply only to this occurrence
- This and following — Changes apply from this occurrence onward
You cannot retroactively change past occurrences. Edits only affect the current instance or future ones.
Cancelling a Meeting
Cancelled meetings notify participants and are marked as cancelled (not deleted).
Open the meeting details sidebar
Click the Cancel button (or select from actions menu)
Optionally add a cancellation reason
Choose whether to notify invitees
Confirm the cancellation
Cancel vs Delete
| Action | What Happens | Reversible |
|---|---|---|
| Cancel | Meeting marked as cancelled, invitees notified, remains in history | No |
| Delete | Meeting permanently removed from system | No |
Use Cancel when you want to inform participants and keep a record. Use Delete to remove meetings entirely (like test meetings or duplicates).
Deleting a Meeting
Permanently remove a meeting from the system.
Cancel before deleting. If a meeting has invitees, you must cancel the meeting first before you can delete it. This ensures participants are notified.
Open the meeting details sidebar
If the meeting has invitees, cancel it first
Click the Delete button (or select from actions menu)
Confirm the deletion
When to Delete
- Test meetings you created by accident
- Duplicate meetings
- Meetings with no invitees
- Cancelled meetings you want to remove from history
Deletion is permanent. You cannot recover a deleted meeting. Consider cancelling instead if you want to keep a record.
Rescheduling a Meeting
To reschedule, edit the meeting and change the date/time.
Open the meeting details
Click Edit (host only)
Change the date and/or time
Save changes — invitees are notified of the change
Go to Calendar
Drag the meeting to a new date/time (host only)
Confirm the reschedule in the popup
Invitees are notified automatically
Only the meeting host can reschedule meetings. Co-Hosts cannot edit or drag meetings.
Conflict Detection
When rescheduling, the system checks for conflicts with your other meetings. If a conflict is detected:
- You'll see a warning showing the overlapping meeting(s)
- You can proceed anyway (conflicts are informational, not blocking)
- Exception: Room conflicts ARE blocking — only one meeting can run at a time in a given room
Ending a Meeting
If you're the host or co-host of an active meeting, you can end it:
While in the meeting, click End Meeting (or from the details sidebar)
Choose to end for yourself or end for everyone
The meeting status changes to "Ended"
Bulk Actions
Select multiple meetings from the Meetings page to perform bulk actions:
| Action | Description |
|---|---|
| Delete Selected | Remove multiple meetings |
| Export | Download as CSV, Excel, or PDF |
| Export to iCal | Download calendar file |
| Copy Links | Copy all meeting links |
To use bulk actions:
- Use the checkboxes to select meetings
- Click the bulk actions menu
- Choose the action
Meeting History
All your meetings (including ended and cancelled) remain accessible:
- Current view — Scheduled and in-progress meetings
- Past view — Ended and cancelled meetings
- All view — Everything together
Use the view tabs at the top of the Meetings page to switch between views.
Related
- Calendar — Visual calendar management
- Scheduling Meetings — Create new meetings
- Invitations & RSVP — Manage participant responses
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