Scheduling Meetings

Create a scheduled meeting with details, participants, and settings in one dialog.

Scheduled meetings let you choose when a meeting will take place and prepare its participants and settings before it starts.

Open the Meeting Dialog

Select Schedule Meeting from the Home page.

Open Meetings, then select Schedule.

Open Calendar, then select Schedule Meeting or choose an available date and time.

All entry points open the same unified meeting dialog.

Complete the Three Tabs

Details

Enter the title and scheduling information. Choose the meeting date, start time, duration, and any available room option.

Participants

Select organization members and add external invitees where permitted. Review the participant list before continuing.

Settings

Configure the meeting options available to your organization, such as entry, audio, video, security, recording, and collaboration settings.

Create the Meeting

Review validation messages, then select Create Meeting. If the interface detects a scheduling conflict, review the warning before deciding whether to continue.

A scheduled meeting does not start automatically. Use the available meeting action to start it when you are ready.

Use a Meeting Template

Meeting template cards appear in the meeting dialog. Selecting a template fills its saved Details, Participants, and Settings values.

The selected date and start time remain unchanged.
A banner above the tabs identifies the applied template across all three tabs.
Select the applied card again, close the banner, or edit a populated value to deselect the template association.
Deselecting a template does not clear the values already placed in the form.

Schedule each occurrence separately, applying your template to reuse its settings.

Learn more about meeting templates.

Recurring Meetings

Recurring meetings are currently unavailable in the scheduling interface. You can schedule each meeting separately, but you cannot create an automatically repeating series at this time.

The current form requires a title of 1-200 characters, a future scheduled time, and a duration of 15 minutes to 30 hours. Times are interpreted in the browser's local timezone and converted for the service; review the displayed time before sharing it.

The description field is not included in the current create/update request, so do not rely on it to save an agenda. When a room is selected, creation also attempts to update that room's saved settings. Review this with the room owner because the change can affect later meetings using the room.

Meeting settings configure requests and defaults; they do not prove that every live-client capability is available. Check the relevant in-meeting guide and actual controls, especially recording and collaboration features.

Confirm the date, start time, and duration.
Check the participants list for missing or unintended invitees.
Review the settings tab, especially access and recording choices.
If you applied a template, verify the populated values before creating the meeting.