Schedule a Meeting
Schedule a one-time meeting with participants and available settings.
Use Home or Meetings to schedule a meeting. Find your saved meeting in Meetings.
Click Schedule Meeting on the homepage
Fill in the meeting title, date, start time, and duration
Add participants using the Add People button
Configure settings for security, video/audio, and meeting features
Click Create Meeting to finalize
Navigate to Meetings in the sidebar
Click the Schedule button at the top right
Fill in the meeting title, date, start time, and duration
Add participants using the Add People button
Configure settings for security, video/audio, and meeting features
Click Create Meeting to finalize
Open the Calendar from the sidebar
Click Schedule Meeting or click directly on a date/time slot
Fill in the meeting title, date, start time, and duration
Add participants using the Add People button
Configure settings for security, video/audio, and meeting features
Click Create Meeting to finalize
Meeting Configuration Options
Details
- Topic: Give your meeting a clear name
- Agenda: Send your agenda to invitees along with the meeting link
- Date & Time: Set when the meeting starts
- Recurring: Unavailable; schedule each occurrence separately
- Templates: Use saved templates for quick setup
Participants
Use the Add People button to invite team members or external guests by email.
Settings
- Meeting Security: Password protection, waiting room, and access controls
- Video/Audio: Default camera and microphone settings for participants
- Meeting Features: Recording, screen sharing, chat, and other options
Confirm that the meeting appears in Meetings. The service attempts invitations to the submitted participants; check delivery rather than assuming receipt. Scheduled meetings do not start automatically or reserve a concurrent license.
Selecting an existing room also attempts to update that room's saved settings. Review this with the room owner because later meetings can be affected. Disabling Allow Guests requires sign-in, not organization membership. Recording remains subject to plan and storage eligibility.
Review the browser-local time before sharing it. The scheduling form accepts durations from 15 minutes to 30 hours, but effective Free meetings are capped at 80 minutes; Pro and Business at 30 hours. See Scheduling Meetings.
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