Whiteboard

The whiteboard feature provides a collaborative canvas where participants can draw, write, and annotate together in real time. It's useful for brainstorming, explaining concepts, and visual collaboration.

Starting the Whiteboard

Click the Whiteboard button in the meeting toolbar (or access from the Share menu)

The whiteboard opens as a shared canvas

All participants can view the whiteboard

Participants with permission can draw and annotate

Whiteboard Tools

The whiteboard typically includes these tools:

Tool	Function
Pen/Draw	Freehand drawing
Line	Straight lines
Rectangle	Draw rectangles and squares
Circle/Ellipse	Draw circles and ovals
Text	Add text annotations
Eraser	Remove drawings
Select	Move and resize objects
Color	Change drawing color
Line Width	Change stroke thickness

Who Can Use the Whiteboard

To use the whiteboard, join the room and wait to be admitted. Your host must enable whiteboard access for the meeting.

The Host can edit. For other participants, an individual drawing lock takes precedence; otherwise Moderators can edit and Presenters or Attendees follow the room drawing lock. Attendees are not categorically view-only. Presentation authority is separate from drawing permission and follows the current presenter.

Collaborative Drawing

Real-Time Updates

When someone draws on the whiteboard:

All participants see updates instantly
Multiple people can draw simultaneously
Each person's cursor or pointer may be visible

Best Practices

Take turns: In busy sessions, coordinate who draws to avoid visual chaos.

Use colors: Different colors can represent different people or ideas.

Keep it organized: Use different areas of the canvas for different topics.

Save important content: Export the whiteboard if you need to keep it.

Whiteboard Features

Pages/Slides

Some whiteboards support multiple pages:

Add new pages for different topics
Navigate between pages
Keep related content together

Templates

Pre-made templates may be available:

Flowcharts
Mind maps
Kanban boards
Grid layouts

Export

Use only export/save actions actually offered by the embedded whiteboard. The meeting integration alone does not establish PNG/JPG/PDF export, long-term storage, or automatic Hub saving. Check the resulting file before ending the meeting.

Use Cases

Brainstorming: Collect ideas visually, group related concepts, and build on each other's thoughts.

Explaining concepts: Draw diagrams, flowcharts, or illustrations to explain complex ideas.

Planning: Create timelines, roadmaps, or organizational charts together.

Teaching: Illustrate lessons, solve problems visually, and engage participants.

Design discussions: Sketch wireframes, layouts, or visual concepts.

Tips for Effective Whiteboard Use

Start with a clear canvas: Clear previous content before starting a new topic.

Use zoom and pan: Navigate large whiteboards effectively.

Undo mistakes: Use the undo button to fix errors quickly.

Annotate screenshots: Import images and annotate them on the whiteboard.

Save frequently: Export important whiteboards before ending the meeting.

Feature	Whiteboard	Screen Share
Purpose	Collaborative drawing	Showing existing content
Editing	All permitted users	Only the sharer
Content	Created in real-time	Pre-existing
Best for	Brainstorming, explaining	Demos, presentations

Use whiteboard when you want collaborative creation. Use screen share when you want to show something you've already created.

Troubleshooting

Whiteboard not available

Feature may be disabled in meeting settings
Check if your plan includes whiteboard
Host may need to enable it

Can't draw on whiteboard

You may not have drawing permission
Ask the host to enable drawing for your role
Check if someone else has exclusive control

Whiteboard is laggy

Check your internet connection
Too many drawings may slow performance
Try clearing some content or creating a new page

Screen Sharing — Share your screen instead
Meeting Interface — Interface overview
Basic Controls — Other meeting controls

Whiteboard

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