Meeting Roles & Host Controls

Understand the Host, Moderator, Presenter, and Attendee roles and their meeting permissions.

Every participant has a meeting role. Roles determine which controls are visible and which management actions are allowed.

The Host owns the meeting and has the broadest management access. Host actions can include managing participant roles and permissions, controlling the waiting room, configuring breakout rooms, and ending the meeting for everyone.

Moderator

A Moderator helps manage the meeting. Moderator actions can include participant management, waiting-room decisions, Presenter assignment, breakout-room management from the main room, and phone calling when those features are available.

Some account-level or Host-only actions remain unavailable to Moderators.

Presenter

A Presenter focuses on presenting content. Presentation access can include screen sharing and supported collaboration tools. A Presenter does not receive general participant-management access.

Attendee

An Attendee uses personal controls such as microphone, camera, chat, hand raise, reactions, and other activities allowed by the meeting settings.

Permission Overview

Action	Host	Moderator	Presenter	Attendee
End meeting for everyone	Yes	Yes	No	No
Manage waiting room	Yes	Yes	No	No
Manage participant roles	Yes	Limited	No	No
Manage breakout rooms from main room	Yes	Yes	No	No
Add someone by phone	If available	If available	No	No
Share screen in the desktop toolbar	If enabled and unlocked	If enabled and unlocked	If enabled and unlocked	Not exposed
Use personal participation controls	Yes	Yes	Yes	Yes

Availability is conditional. Meeting locks, individual permissions, enabled features, account entitlements, browser support, and the current room can further limit an action.

Meeting Locks

The Host and authorized Moderators can restrict participant actions from meeting settings. Available locks can cover:

Microphone and camera use
Viewing cameras or the participant list
Changing display names
Raising hands and sending reactions
Viewing or sending chat messages and files
Screen sharing
Viewing or editing the shared notepad
Drawing on the whiteboard

Locks generally affect Presenters and Attendees. Management roles retain the access needed to administer the meeting, subject to the product's role limits.

Participant Management

Open the participant list and use the actions available beside a participant. Depending on your role and the target participant, actions can include:

Mute a participant
Lower a raised hand
Change a participant's role
Adjust individual permissions
Remove a participant

You cannot assume that every management action is available against every role. For example, Moderator authority is limited compared with Host authority.

Role Changes

Role changes apply during the live meeting and can immediately change the participant's available controls. Reassigning presentation access can also stop a participant's active screen share.

Use role changes deliberately and tell the participant when their responsibilities are changing.